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Email Marketing Life Sciences

Email marketing for the scientific sector: A practical guide

by Seema Sharma

Email Marketing Stage 1: Establishing subscribers, content ideas and platforms

In our next series of blog posts, we’ll be covering practical approaches to email marketing for the scientific sector, including the life sciences and related biotech, pharmaceutical and medical diagnostics fields. In this post, we’ll take a look at establishing your list, content ideas for the scientific sector, prerequisites for a good digital strategy, and platforms to consider. Our next articles will cover, content, layouts, A/B testing, KPI’s and metrics.

Background and key groundwork

B2B email marketing in the life sciences and related sectors, requires critical differences in approach to the B2C and retail areas to be effective. A strong content hub, relevant to your scientific audience, to include all of the personas that are interested in your product offering, is a critical prerequisite to an effective email campaign. In fact, identifying your target customers, their demographics and personas, including a typical journey to purchase, is a critical task for planning your entire digital marketing strategy — including email.

If you don’t know who your customers are, or their buying habits — finding that out is your first crucial step in the process. Typical customers could include academic researchers, industry researchers, clinicians and lab managers, amongst others, dependent on your company offering. They may need further subdivision if they intersect with different research focusses, clinical specialisms or stage of career. If you have sufficient numbers of each intersect – you need to produce tailored or specialised content that is deemed valuable to that demographic.

‘Identifying your target customers, their demographics and personas, including a typical journey to purchase, is a critical task for planning your entire digital marketing strategy.’

To be the most effective, subscribers should be expecting to receive an email from you, having opted in actively. Note that the forms and opt-in need to be compliant with the data laws in your country, (GDPR compliant opt-in and emailing is required in the UK!).

Email capture and content ideas

Establishing your list requires a clear understanding of who you want to engage and capture as a subscriber. A good approach is to use a ‘give-away’ that is relevant to them. ‘Give-away’ is used in the broad sense here, to mean anything from your content hub that they would find useful. For those of you that like inbound terminology – this is sometimes referred to as ‘top of the funnel content.’
Some online content ideas for the life sciences or scientific sector include:
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  • Industry-specific reports
  • e-books / blog posts on recent scientific research developments
  • Webinar access
  • Research or clinical training video access
  • How-to technical summaries or research methodology guides
  • Posters, including pathways or disease mechanisms
  • New research discoveries and summary infographics
  • Interactive competitions that have research relevant prizes

to name a few…..

The latter all need to be posted on a landing page, with a plan to drive traffic to that page. Gating this content to include an email capture form that allows for key demographics, (e.g name, job, title, research field or clinical specialism and permission to contact etc.,), is a great way to expand and establish your subscriber list.
SEO optimisation of your landing page will help it perform well organically. Promoting it through existing channels, like Social Media accounts can help spread the word and will ensure you have an integrated approach to your marketing across channels.

A PPC (pay per click) approach can also be used here, using Google adwords, or Social Media advertising (promoted tweets, facebook ads etc.,). But be sure to do an A/B test to optimise the format and wording that performs best, and set a small budget in the first instance. This will allow you to gauge performance against parameters for quality leads, before committing to a full campaign. Not doing so can mean you have sub-optimal performance and can heavily overspend very rapidly.

Some offline ideas to expand your subscriber list include:

  • Organising events with key speakers on relevant research topics and including opt-in forms as part of the registration process.
  • Alternatively, exhibition leads who opt-in at your booth in return for a give-away or competition.

Deciding between email providers

There are an ever increasing range of email platforms available on the market, that claim to solve all your email marketing problems. That coupled with the trend for marketing automation that encompasses email marketing as part of its offering, means the range has got even more complicated.

Key considerations when selecting an email provider or marketing automation software:

  • Your budget
  • Ease of integration with existing CRM systems
  • The complexity of your emailing. (Some platforms only allow for a certain level of complexity).
  • Road test a free version thoroughly, (if its available).
  • Use recommendations — Do you know someone else that’s used a platform? Chat to them about the pros and cons of using it and any headaches they encountered.
  • Data considerations – I recently worked with a client whose promise to its customers was that their data would not be transferred outside of Europe. As such, we had to exclude many platforms, as many data servers are housed in the US.
  • Level of HTML and IT expertise in-house — Most platforms will require a certain level of HTML knowledge to allow for the creation of a unique template that will appeal to your target customers. There are off the shelf-templates in many platforms, that allow for drag and drop template design with reasonably straight-forward UI’s, but they will most likely need customisations to fit your branding, content and layout needs. Some platform providers have in-house template development and support as an add-on cost.
    Note, they’ll also be basic things to do on your site like DNS entries, to ensure the email is coming from your domain, alongside this. Also, if you are at the larger company end of the spectrum, and have other platforms in-house like Salesforce or an alternative CRM system, you’ll need to consider how to integrate your chosen email platform with it.
  • Email platforms to consider

    (NB: This list is not exhaustive and in no particular order. Monthly subscription costs of the most basic package available are shown in brackets)
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    Email Templates and Layout

    Your layout should be reflective of your company’s brand and instantly recognisable as coming from you. A strongly branded header and footer can help with the latter. It’s tempting to add a lot of text heavy technical content into individual emails if you work in marketing the life sciences, or related Biotech and Pharma fields, but incorporating several images is crucial to make your content appealing.

    Subscribers like to click on images and they help considerably as content teasers. Consider what these images might routinely be for your company, ( e.g product images, research data and graphs, cellular microscopy images, etc.,), what size they would look optimal at, and how many it would make sense to have in your initial template. You can of course, produce several variations if you’ll have say one template for events, with a venue displayed, another for product offers and another for new content from your hub. Calls to action should be clearly visible as clickable buttons and include action words (join, view, download etc.,) to encourage readers to act and maximise click through rates.

    You’ll need HTML and text based templates. Its critical to view them in mobile formats, with this beginning to predominate over desktop views. The legal bit — your email must include your full registered company contact details and an unsubscribe option to comply with global data laws.

    Lead nurturing and cadence

    As mentioned previously, it’s really important to know the personas of your customers, and their typical journey to purchase. If you are at the early stages of setting up a company, you may not have this knowledge to hand and you can use your email marketing and other channels to help feed data into this.

    Leads that have been newly captured through gated content, or at an exhibition, typically need some time to develop trust in your brand, and have sufficient product awareness before they commit to purchase, or can become qualified as sales leads. As such, you need to have a clear plan for your e-campaign to send content that enables this conversion.

    Here are some key questions to ask yourself, before we move on to the next stage of content planning:
    What would develop kudos and trust in your brand at the early stages of your e-campaign?
    To provide an example — if a cohort of your subscribers are researchers in a specific field – for example immunology, this could be a content piece on a newly discovered immunology pathway with input from a pre-eminent person in the field who is a current customer, or details of your companies attendance at a high-profile immunology conference or alternatively, a link to a high-impact peer review publication featuring your product.
    Ask yourself — how can you introduce your product in a way that would appeal to your subscriber and solve their problems or enhance their work?
    Describing how you can solve a research or technical problem for your subscriber creates the context and need for your product and service.

    Email cadence, or how often you contact your customers is important to factor in when scheduling your campaign. You don’t want to bombard your subscribers with information that results in annoyance and a rise on unsubscribes. However, you want to make sure you contact them enough to ensure that brand awareness is maintained. Bi-monthly emails may be a good starting point. The key is to send valuable and relevant content and keep your eye on KPI’s for engagement and unsubscribes to see what is working.

    In our next post we’ll be discussing email content, layouts, A/B testing, KPI’s and metrics.

    Good luck with your email marketing campaigns!
    If you need help with your email marketing Get in touch with us now

Onyva Scientific Marketing Journey

Our journey, as a scientific marketing agency

Onyva The Agency launched in September 2015, as a specialist scientific marketing agency. Founded by our Managing Director, Dr. Seema Sharma, our aim was to provide marketing excellence for life sciences, medical and technical fields. Since then, we’ve had an exciting journey working with several clients in diverse fields. These include medical diagnostics, scientific publishing, software and biotech, to date.
It’s been a busy and creative time at Onyva. To give you a flavour, here’s a selection of some of the things we’ve done for our clients over the past year:

What’s been keeping us busy…

  • 9 bespoke cell culture kit label designs
  • 6 content marketing articles
  • 5 e-mail campaigns (beta-testing software launch, medical product marketing)
  • 5 medical, software and life sciences marketing flyers
  • 3 medical infographics
  • 2 medical and life sciences company branding projects
  • 2 biotech white papers
  • 1 e-mail platform consultation, integration and launch
  • 1 medical PR release
  • 1 web redesign and content creation
  • 1 life sciences catalogue
  • 1 medical case study video

and a whole lot more!

Scientific Marketing

The feedback we have to date suggests we grasped technical product concepts quickly. Clients stated that this saved them time in explaining concepts, and their campaigns benefitted from this understanding. This was particularly valued for content creation, infographic design and targeted email campaigns. We’ve always ensured the latter were tailored to our clients customer base, taking time to discuss individual customer personas and messaging.

‘Onyva The Agency has provided concise, targeted and well crafted articles for the Mendeley Careers website: the content has bolstered the site’s reputation as well as its Search Engine Optimisation. Seema is a consummate professional and a pleasure to work with.’ – Dr. Christian DeFeo, Product Marketing Manager – Mendeley | Elsevier.

During the last year, our clients have varied considerably. We have worked with start-ups, possessing no marketing infrastructure, who are at a preliminary stage of establishing their brand, product and customer base. In contrast, our marketing agency has also helped established companies, founded over a century ago. As a result, we have had to take a highly adaptive approach to our clients. Critically, we’ve always taken time at the start of a project to assess a client specific needs. We’ve communicated this in depth with our partners, to ensure we focus on the right marketing channels with content relevant to their phase of growth.

Seema Sharma Founder and MD‘Since our launch, we have worked successfully to bring a diverse range of marketing solutions to our clients in the life sciences, tech and scientific fields. We look forward to the year ahead, with the aim to provide the best possible scientific marketing services.’ –
Seema Sharma, Founder and MD, Onyva The Agency.

If you need scientific or tech marketing expertise in 2018 — let’s talk
e: info@onyva-agency.com T: +44 1223 790557